وظائف Administrative Assistant - Design Design LLC فى الامارات

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Administrative Assistant (FEMALE)

We are currently looking for Administrative Assistant for our Dubai Investment Park office, preferably Female. Interested candidate with relevant receptionist, data entry & administrative experience can apply. Candidates available for immediate joining will be preferred. THIS ROLE IS OPEN ONLY FOR FEMALE

  • Personal Assistant job description and responsibilities
  • Managing front desk reception, assisting new and existing clients.
  • Assisting clients for basic info in leasing offices and retails.
  • Answering phone calls and call transfers to concern departments accordingly.
  •  Forwarding clients email inquiries accordingly per division
  •  Monitoring customer lounge and maintaining stationary items and inventory and petty cash.
  • Coordination between suppliers and other business units.
  • Generate daily report using Sales force and filter all the lead inquiries and assign to sales team.
  •  Monitor outlook daily for new company set up, renewals, cancellation and other inquiries.
  • Arrange Aramex/FedEx courier for letter delivery.
  • Coordinating and monitoring of the shipments if delivered or returned to shipper.
  • Preparing month end report for daily walk-in, email and online leads and reporting directly with department’s Director.
  • Managing calendar and meeting invites for the Director.
  • Provide one-to-one support for time and daily management for managing director
  • Handle requests and queries from managing director
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports

Office Duties

  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists of suppliers and clients
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients 
  • Computer literacy
  • Verbal and written articulacy
  • Professional discretion
  • Efficiency
  • Well-developed time management skills
  • Strong organizational skills
  • Maintenance of document registers such as LPO In, Enquiry In, etc
  • Handling incoming calls and arranging international connections as required.
  • Performs general clerical duties to include but not limited to: photocopying, faxing, mailing and filing, maintain hard copy and electronic filing system
  • Assists other departments where necessary
  • Ensures upkeep of office
  • Maintains stationary and office supplies
  • Maintains a list of incoming/ outgoing correspondence in line with company procedures

Key skills and Qualification:

  •  Any Bachelors Degree
  • At least 3 years of Prior administrative experience.
  • Excellent computer skills, especially typing.
  • Attention to detail.
  • Multilingual may be preferred.
  • Desire to be proactive and create a positive experience for others.

Females are encouraged to apply

Job Types: Full-time,

Salary: AED3,000.00 – AED3,500.00 per month

 

 

Job Details

Posted Date: 2021-10-25
Job Location: Dubai, United Arab Emirates
Job Role: Architecture
Company Industry: Architecture; Fit-Out & Joinery

Preferred Candidate

Career Level: Mid Career
Gender: Female
Degree: Diploma


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